Administration
- Assign a minimum of two Conference Solutions team members to each event
- Attend planning meetings
- Establish and maintain files and provide a telephone, facsimile, email and postal base for event enquiries
- Tailor software to the event
- Deliver regular financial reports, listings and statistics
- Correspond with event delegates about attendance, payment and accommodation
- Brief officials, volunteers and venue staff
- Compile event material for delegates
- Staff a registration desk throughout the event, welcome delegates and respond to enquiries
- Prepare and distribute participant evaluation forms
- Manage all aspects of the event on site
Conference materials and accessories
- Negotiate competitive prices from suppliers for satchels, pens, pads, gifts, souvenirs, shirts, and other conference accessories
- Have event logos overprinted onto materials
- Arrange for satchels and inserts to be delivered to the venue
- Prepare satchels for registration